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Haworth, Cross Roads & Stanbury Parish Council
Meeting held 7.00pm on Monday 20th October 2008
West Lane Baptist Church, Haworth
Minutes
Present
Cllr Peter Hill, Vice Chairman
Cllr Anne Knott, Chair Planning
Cllr Rosemary Key
Cllr Alan Watts
Cllr Rosie Broomhead
Cllr Ian Shackleton
Cllr Patricia Thorne
Cllr Lesley O'Brien
No Members of the Public
Glyn Broomhead, Clerk to the Parish Council
59.08 Apologies
Cllr Barry Thorne
Cllr John Huxley, Chairman
Cllr Philip Jolly
Cllr Beverley Watts
In the absence of Chairman Cllr John Huxley, Cllr Peter Hill (Vice Chairman) took the Chair
60.08 Declarations of Interest
None
61.08 Minutes of the Meeting held on 13th October 2008
61.08.1 Resolved That (Subject to spelling correction 55.08.03 - Ward) the minutes of the Parish Council Meeting held 13th October 2008 be accepted as a true record of that meeting.
The minutes were signed by Cllr Peter Hill
62.08 Adjournment for Public debate
No members of the public were present
63.08 Appointment of an Internal Audit Panel and approval of operational procedures
63.08.1 Resolved that the Parish Council puts in place an Internal Audit system in accordance with the Accounts and Audit Regulations 1996, as amended.
63.08.2 Resolved that the model procedures as defined by YLCA be adopted. (See below)
63.08.2
HAWORTH, CROSS ROADS & STANBURY PARISH COUNCIL
INTERNAL AUDIT CONTROL
1 INTRODUCTION INIT INIT
To guard against fraud, the Accounts and Audit Regulations 1996, require that councils shall have in place an Internal Audit system comprising a number of independent checks to ensure that there is adequate on-going monitoring of the financial affairs of the council. This is to be independent of the person/s who regularly deal with the finance or are cheque signatories and the following checks should be undertaken by two members of the Council acting in liaison with the Chairman. They should also seek additional verification as they see fit.
This form must be completed by the persons who are undertaking the internal control exercise.
CHECKS
Accounting records are they being kept up to date?
Payments have they all been properly authorised?
Are all payments listed in the minutes?
Cheques - are they properly and fully completed before being signed?
Do the amounts correspond with the invoices
Are cheque counterfoils always initialled by the signatories?
Paid cheques correspond with bank statements? also check outstanding payments
Receipts is income due to the council being collected promptly and in full?
Is it properly controlled pending being paid into the bank?
Allotment rents rent letter sent out and rents received in a timely matter? N/A N/A
Cemetery fees and charges correctly calculated and collected? N/A N/A
Surplus balances are surplus deposits placed in a suitable interest-earning bank account?
Bank reconciliation, is this undertaken regularly at least monthly, preferably at the end of the month?
VAT paid properly recorded? Claim for refund of VAT paid properly submitted in a timely manner?
Ordering of stationery and supplies commensurate with the usage requirements of the council?
Petty Cash properly controlled?
Names of persons carrying out the check:
Signatures:
Date check undertaken:
64.08 Dates of the next meetings for the year 2008
Planning Committee Monday 3 November 2008 at 7.30pm
West Lane Baptist Church, Haworth.
Parish Council Meeting Monday 1 December 2008 at 7.30pm,
West Lane Baptist Church, Haworth
The meeting closed 7.06pm.
Meeting held 7.30pm on Monday 1st September 2008
West Lane Baptist Church, Haworth
Minutes
Present
Cllr Anne Knott, Chair Planning
Cllr Rosemary Key
Cllr Alan Watts
Cllr Rosie Broomhead
Cllr John Huxley, Chairman
Cllr Barry Thorne
Cllr Ian Shackleton
Cllr Philip Jolly
Cllr Patricia Thorne
6 Members of the Public
Anne Cryer MP
Glen Miller, Ward Councillor
Colin Waggett, Planning, MDC Keighley
Glyn Broomhead, Clerk to the Parish Council
Miran Rahman, Keighley News
38.08 Apologies
Cllr Peter Hill
Cllr Beverley Watts
39.08 Declarations of Interest
Cllr Rosie Broomhead re item 43.08.5.7, Applicant known
Cllr John Huxley re Item 45.08.1.1, Member
40.08 Minutes of the Meeting held on 14th July 2008
40.08.1 Resolved That the minutes of the Parish Council Meeting held 14th July 2008 be accepted as a true record of that meeting.
The minutes were signed by Cllr John Huxley
Standing Orders were suspended to allow invited guests to join the discussion of Item 41.08.
41.08 Invited Guest(s) Traffic issues within the Parish Council Area
Parish Council Members made the following comments
Cllr Anne Knott Travel plans submitted by developers were tantamount to useless as they failed to take into account the local topography and lack of employment within the upper Worth Valley.
Road safety is an issue across the district.
Sustainable Building magazine one town centre developer is attempting to reduce the Carbon Footprint of the development by asking staff and contractors not to bring their vehicles to the site.
Cllr Barry Thorne Asked why no one yet again was attending on behalf of Highways.
There are no casualty reduction measures anywhere within the parish boundary, Councillors are not expert and require the expertise and assistance of officers.
Traffic surveys, at the appropriate times, need doing.
Cllr Philip Jolly Road resurfacing was completed some 2 months ago and yet re-lining is far from complete. He has contacted officers by email (on more than one occasion) and has not had the courtesy of a reply.
He was concerned that decriminalised parking had not yet started
Cllr Ian Shackleton Bingley Road at Cross Roads is partly one-way out of Haworth, but two-way into the village. Close to the bottom is a blind narrow carriageway corner and the route has a blind access onto Halifax Road. He has spoken to Skipton Properties who own Midgeham Quarry but they will not divert their lorries. This road is not fit for wagons of this size, a weight restriction is needed.
Cllr Rosemary Key - Mill Hey was built at a time of horse and carts, with over 200 more houses (400 more cars, say 800 more vehicle movements per day) the highway cannot cope with this additional traffic at peak times.
Cllr John Huxley Wanted support from those present and City of Bradford MDC to provide infrastructure improvements to cope with the large weight of traffic that flows through the villages to and fro each day to Lancashire. The route through Stanbury/Haworth/Cross Roads has now become a well used commuter route, in addition to the large number of very big HGVs using this short cut.
Invited guests made the following comments
Anne Cryer MP Highways had informed her that the weight problems would be a short term problem, over in a few months, but she thought that it would continue for a much greater period and would be replaced by additional car journeys.
She had tried to have a crossing installed on Station Road without success.
Ebor bridge causes a serious bottleneck with the present weight of traffic, will be much worse once the mill is refurbished for housing.
Haworth is growing too fast, it is becoming a dormitory village, she is pleased to note that both Airedale Springs and Wyedean Weaving are to be relocated in the Bridgehouse Mill development.
This will be a two stage problem, construction then the additional new residents, she offered to broker a meeting with Brian Verity of Skipton properties.
Glen Miller He will contact the Portfolio holder, Cllr Anne Hawsworth, to ensure that someone from Highways is told to attend.
Many of the criteria raised regarding highway improvements apply equally across the district.
He asked that he be copied into letters sent to officers, so that he is aware of any continuing problem. (It was later suggested that not all letters/contacts in the first instance be dealt with like this as he could be inundated with many issues that are resolved)
He had been speaking to Brian Verity recently who was surprised he had not been invite. Cllr John Huxley responded, this meeting was for Parish Councillors to let their representatives nationally and locally aware of their feelings re the large number of new dwellings that have been approved.
Following Cllr Philip Jolly concern re the lack of enforcement of parking violations, Glen stated that lining upgrades were needed across the district. This work has started and once complete, notices advertising the introduction of decriminalised parking will be published, this will be followed by a team of 70 wardens issuing tickets.
He is the Chair of the Keighley Area Committee and as such can be contacted in that role.
Colin Waggett It is becoming practice for developers to produce a Financial Appraisal to show that the costs of the proposal are such that a Section 106 Agreement is not viable. This has applied to both the Ebor and Bridgehouse Mills sites.
Part of the Planning approval includes Construction Plans, he feels it would be of benefit if these were drawn up jointly.
42.08 Adjournment for Public debate
Leslie OBrian, from Stanbury was attending the meeting to see what actions/decisions are taken. She is very active in Stanbury and is trying to raise the community spirit there. Various successful events have been held and she has obtained funding from Keighley Area Committee. She will consider becoming a co-opted member of the Parish Council.
43.08 Planning Committee
43.08.1 Approvals, to note
43.08.1.1 07/09280/FUL Cragside House, Brow Top Road, Haworth
New timber ancillary building
43.08.1.2 08/03217/FUL Bishops Barn, Lower Pierce Close, Cross Roads
Retrospective application for a dormer window
43.08.2 Refusals, to note
None to date
43.08.3 Appeals, to note
None to note
43.08.4 Footpath Diversion Confirmation, to note
43.08.4.1 TDP/66666/T113/JEB Charlotte Cottage, Dimples Lane, Haworth
43.08.5 Planning Applications received for consultation
43.08.5.1 08/04879/FUL Chapel Works, Mill Hey, Haworth
Conversion to form 9 flats
No objections
43.08.5.2 08/04505/FUL 8 Branwell Drive, Haworth
Extension to rear
No objections
43.08.5.3 08/04275/FUL 55 Canberra Drive, Cross Roads
Single storey extension to rear
No Objections
43.08.5.4 08/03755/COU Bridgehouse Lane, Haworth
Change of use from retail to office
No objections
43.08.5.5 08/04639/FUL High Cliffe, Cliff Street, Haworth
Redevelopment to form 7 new terraced houses
Concern was expressed as to the density of this site, currently one bungalow
This site is very steep
There appears to be some discrepancy regarding the provision of Off Street parking, mention is made of integral garages but these do not seem to be shown on the plans.
Also because of the nature of the site and the narrowness of the houses it will not be possible to provide two spaces side by side.
Dormer windows not in the vernacular.
By effectively covering the whole site, apart from a very small area of garden, this will exacerbate run off problems down onto Victoria Street and Mill Hey.
43.08.5.6 08/03578/FUL Naylor Hill Quarry, Blackmoor Road, Haworth
New conservatory on recently constructed balcony
No objections provided materials are compatible with existing
43.08.5.7 08/03554/FUL Upper Heights Farm, Stanbury
08/04066/FUL Retrospective application for demolition and
rebuilding and extension of out-buildings
Disappointed in yet another retrospective application.
No objections
New conservatory on recently constructed balcony
No objections provided materials are compatible with existing
44.08 Reports and note the minutes, from the Committees, Working Groups and
Members of the Parish Council (for information purposes only)
44.08.1 Cllr Alan Watts apologised for missing the BCP meeting.
44.08.2 Cllr John Huxley reported that the draft of the Parish Plan would be available in 5 to 6 weeks.
The Joint Transport Committee is meeting on Wednesday 3 September. He is checking the legality of the Yesteryear Coaches, he is not wanting to stop a business venture but wants to ensure that it is fully insured.
The joint application with Oxenhope PC for a grant for a Youth Bus from Awards for All has been unsuccessful.
Weavers Hill, he has some additional information regarding the Planning Application but cannot reveal it at this stage.
The recent exposure of Clamping Issues was initiated by the Traders, who have serious concerns re the impact it is having on visitors.
44.08.3 Cllr Ian Shackleton, in his role as play champion, reported that some £70k is available for playgound equipment in Central Park, Haworth. Gill Biggs is holding consultations with Haworth School. She will consult on a wider basis later.
Urban Village funding, £2k for play equipment for Lees Primary School, and funding for 2 Teen Shelters on The Brow, siting as yet to be agreed.
45.08 Finance
45.08.1 Determination in principle future funding
Cllr John Huxley left the room at this point and the Chair was taken over by Cllr Anne Knott
45.08.1.1 Rotary Club Youth Leader Award
Resolved that the PC continues to support this project for the benefit of local youngsters.
Cllr John Huxley rejoined the meeting as Chairman
45.08.1.2 Anniversaries of Bronte Society (80 years) and KWVR (40years)
Proposed by Cllr John Huxley that the PC should hold a short reception and present a letter of appreciation for what they have done for the villages.
Resolved (with one abstention) that the a sum of £50 be made available to cover costs
45.08.2 Payments Schedule
Payee £ p
Parish Council
YLCA 35.25 Cllr Training
Philip Jolly 100.00 Allowance
Steve Thorpe 240.00 Lengthsman - Stanbury
G D Broomhead 758.12 Salary, telephones & Petty cash
Steve Thorpe 240.00 Lengthsman Stanbury
Haworth Parish Church 80.00 Room hire, Parish Plan
Inland revenue 183.04 Salary deductions
Glyn Broomhead 508.12 Salary
Glyn Broomhead 50.00 Telephones, home working
Patricia Thorne 100.00 Allowance
Alan Watts 100.00 Allowance
Rosie Broomhead 100.00 Allowance
John Huxley 700.00 Chairmans Allowance
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3194.53
Contact Point
Hilary Healey 409.68 Salary
Phoenix Software 116.33 Virus protection
BT 188.97 Telephone and broadband
Hilary Healey 409.68 Salary
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1,124.66
Resolved that the payments schedule be approved
46.08 Correspondence or communications brought forward by the Chairman
(for information purposes only)
46.08.1 SELRAP request for support
The Clerk was asked to write stating that the PC supported the objectives.
46.08.2 City of Bradford Civic Open Day
46.08.3 Haworth Arts Festival Letter of thanks
46.08.4 Action for Market Towns Annual Convention
The cost of this is prohibitive within the constraints of the 2008/09 budget, therefore no one will attend.
47.08 Dates of the next meetings for the year 2008
Planning Committee Monday 22 September 2008 at 7.30pm
West Lane Baptist Church, Haworth.
Parish Council Meeting Monday 13 October 2008 at 7.30pm,
West Lane Baptist Church, Haworth
The meeting closed at 9.36pm
The following minutes have yet to be approved and must be treated as draft only.
Haworth, Cross Roads & Stanbury Parish Council
Meeting held 7.30pm on Monday 13th October 2008
West Lane Baptist Church, Haworth
Minutes
Present
Cllr Anne Knott, Chair Planning
Cllr Rosemary Key
Cllr Alan Watts
Cllr Rosie Broomhead
Cllr John Huxley, Chairman
Cllr Ian Shackleton
Cllr Philip Jolly
Cllr Peter Hill
Cllr Beverley Watts
No Members of the Public
Glyn Broomhead, Clerk to the Parish Council
Miran Rahman, Keighley News
Kathryn Jones, Area Co-ordinators Office, BMDC
48.08 Apologies
Cllr Barry Thorne
Cllr Patricia Thorne
49.08 Declarations of Interest
Cllr John Huxley re Item 56.08.1.2, Member of Society
50.08 Minutes of the Meeting held on 1st September 2008
50.08.1 Resolved That the minutes of the Parish Council Meeting held 1st September 2008 be accepted as a true record of that meeting.
The minutes were signed by Cllr John Huxley
51.08 To consider an Application for a Co-opted Councillor for Stanbury
51.08.1 Lesley OBrien
The meeting room was cleared of all but existing Councillors and the Clerk
Resolved that Lesley OBrien be co-opted as a Councillor with immediate effect.
Those temporarily excluded were invited back into the meeting room
Leslie OBrien signed the Form of Acceptance of Office
52.08 Invited Guest
52.08.1 Kathryn Jones Cross Roads, Brow and Lees Urban Village Programme
Kathryn outlined the progress so far and the consultations that have taken place. The plan was divided into 5 units, with spending allocated.
Safer Routes £13,000
Youth Inclusion £19,000
Environment £9,000
Citizenship £3,000
Community space £3,000
Some progress has been made on some of the topics, eg Teen Shelter in Cross Roads Park, the aim is to complete where ever possible by March 2009.
53.08 Adjournment for Public debate
No members of the public were present
At this point Cllr Peter Hill left the room
54.08 Planning Committee
54.08.1 Approvals, to note
54.08.1.1 08/04275/FUL 55 Canberra Drive, Cross Roads
Single storey rear extension
54.08.1.2 08/04825/FUL 15 Shepherds Croft, Haworth
Conservatory to rear
54.08.1.3 08/04879/FUL Chapel Works, Mill Hey, Haworth
Conversion into 9 flats
54.08.1.4 08/04066/FUL Upper Heights Farm, Stanbury
Improved facilities
54.08.1.5 08/03755/COU 11-13 Bridgehouse Lane, Haworth
Change of use from retail to office
54.08.1.6 08/01311/OUT Spring Mount, Bingley Road, Cross Roads
Residential development
54.08.1.7 08/02225/FUL 44 Woodlands Rise, Haworth
Construction of 3 bed-roomed dwelling
54.08.1.1.8 08/04036/FUL 30 Heathcote Rise, Haworth
Conservatory
54.08.2 Refusals, to note
54.08.2.1 07/070141/FUL Land to East of Myrtle Lodge, Myrtle Drive, Cross Roads
Conversion of garage into dwelling
54.08.2.2 08/04337/FUL 20 North Street, Haworth
Demolition of outbuildings and construction of garage and
multi-function room
54.08.3 Appeals, to note
None to note
54.08.4 Applications withdrawn
54.08.4.1 08/03584/FUL Upper Heights farm, Stanbury
Demolition and re-building of existing out building
54.08.5 Planning Applications received for consultation
54.08.5.1 08/05651/FUL 7 Lawcliffe Crescent, Cross Roads
Two storey extension to side
The Council considered that the plans submitted were totally inadequate on which to base comments, therefore suggest refusal.
54.08.5.2 08/04651/FUL Buckley Green Farm, Stanbury
Conversion of barn into two holiday cottages
This site is in the Green Belt and therefore should conform to the special rules that apply.
A new building, not shown on the plans submitted, has recently been constructed.
Otherwise no objections
54.08.5.3 08/03710/FUL Rush Isles House, Ponden Lane, Stanbury
08/3704/LBC Reinstatement of dwelling including conversion of barn
to residential
This site is in the Green Belt and therefore should conform to the special rules that
apply.
The Council is not against the restoration provided that the proposed new access
road is re-aligned to comply with the Green Belt rules, this would negate the need to move the public footpath.
All materials and openings must be in keeping with the original building
54.08.5.4 08/05074/COU 19A Haworth Road, Cross Roads
From retail to office
No objections
54.08.5.5 08/05881/FUL Hawkcliffe Farm, 2-4 Hebden Road, Haworth
Extension (resubmission of 08/04586/FUL)
No objections
Cllr Peter Hill rejoined the meeting following the Planning items
55.08 Reports and note the minutes, from the Committees, Working Groups and
Members of the Parish Council (for information purposes only)
55.08.1 John Huxley
Parish Plan He hopes to bring the first draft to the meeting on 1 December
Joint Transport Committee Metro are minded to allow an application for a grant, although a contribution from the Councils will be necessary (see 56.08.1.2). Northern Rail are interested should the scheme go ahead and they have suitable vehicles.
It is essential that existing public transport arrangements are maintained, this scheme is to be an additional service.
Pennine Prospects They have some European funding, keeping a watching brief.
Parish Liaison group meeting has been re-scheduled for 5 November 2008
PC Graham Jessop has moved to a new posting with the Licensing Authority. The Clerk was asked to write to Ch Supt Alan Doherty and Insp Alan Longden informing them of the Councils appreciation for the work Graham has done in the area.
John proposed that we return to Weavers for our Christmas Dinner, he will obtain dates and prices.
55.08.2 Peter Hill
YRCC he has been appointed to attend this Council on behalf of City of Bradford MDC, this will allow him to report back to the PC.
Finance Cttee meeting had to be cancelled as it was not quorate.
Quality Council Status we have received feedback from YLCA, a little more work is required.
Play Area, Oakworth following the recent furore in the Keighley News criticising Cllr Ian Shackleton he was asked by Keighley TC, in his role as Ward Councillor, to support the scheme, despite the adverse comments from one of their Councillors.
55.08.3 Ian Shackleton
Wars Investment Fund he had received written requests from all three schools regarding the potential £1,500 to be allocated to them.
Haworth 2 additional Cook Its, these allow parents and pupils to learn to cook fresh produce, the school will be using where possible vegetables they have grown themselves.
Lees Create an allotment in the school field, allowing the children to grow their own vegetables.
Stanbury Create a nursery garden.
The Council felt that these were valuable projects, this information completed the research and the application form can now be completed.
56.08 Finance
56.08.1 Determination in principle future funding
56.08.1.1 School bus to North Halifax Grammar School
Resolved that £300 be granted. (One abstention)
56.08.1.2 Keighley & Worth Valley Railway feasibility study, Estimate £1,000
Resolved that £1,000 be allocated, should this prove necessary.
(2 abstentions)
56.08.3 Forest of Bradford, tree planting (Ward Councillors will be assisting on 1 November 2008)
Any one interested in helping should contact the Clerk, and members were asked to pass this request on to other local groups.
56.08.2 Payments Schedule, to approve the following payments
Payee £ p
Parish Council
Bradford CVS 182.00 Training, grant funding
Steve Thorpe 240.00 Lengthsman Stanbury
Recognition Express 30.96 Members badges
x Hilary Healey 409.68 Salary
x Solon Security 564.26 Crime prevention sales
x Walkers Office Products 134.77 Stationery
Glyn Broomhead 508.12 Salary
Glyn Broomhead 82.80 Telephones, home working
L R Richmond 30.00 Secretarial services
Jean Faulkner 130.00 Audit fee
Steve Thorpe 240.00 Lengthsman Stanbury
Bradford Community
Payroll & Accounts 71.68 Salary calculations
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2,624.27
Contact Point
x Parish Council 1,608.78 Transfer
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1,608.78
x Some cheques were issued on the PC bank account as signatories to the Contact Point were on holiday, see also 1 September schedule. Plus £100 tax credit paid into Contact Point.
Resolved that the payments schedule be approved
57.08 Correspondence or communications brought forward by the Chairman
(for information purposes only)
57.08.1 BDSL Sports Development 2009 Special Olympics, it was agreed that this would be passed to Cllr Barry Thorne .
57.08.2 Bradford District Local Development Framework
Call for sites and SHLAA Methodology Consultation
District wide Affordable Housing Supplementary Planning Document (Scoping report
and sustainability appraisal scoping report)
It was agreed that this be passed to Cllr Anne Knott.
58.08 To note the dates of the next meetings for the year 2008
Planning Committee Monday 3 November 2008 at 7.30pm
West Lane Baptist Church, Haworth.
Parish Council Meeting Monday 1 December 2008 at 7.30pm,
West Lane Baptist Church, Haworth
The meeting closed 9.05pm.
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